Frequently Asked Questions

Who can participate in YPQI?

Sites involved in YPQI demonstrate the diversity of OST time programs across our region, from large multi-site afterschool or community-based organizations to small, single-site community or faith-based organizations. Some programs operate year-round while other programs work with a small number of students for half a year. Youth Service Councils that meet with youth once a month have also participated in YPQI. The main requirement is the program provides consistent services to youth (grades K-12) during non-school hours.

Is there a fee?

Yes, there is a $350 fee for each site (note, not organization) to participate in the 2016-2017 process. This fee helps offset the cost of food, supplies and coordination expenses. It costs Richmond YPQI roughly $4,250 per site for the program, so this annual fee is subject to change.

How much time is required?

The YPQI site lead is the person at each site who will be responsible for attending all of the YPQI trainings, leading the assessment process and creating the improvement plan. The site lead will generally spend approximately 44 hours throughout the year. Two additional program staff will participate by conducting a self-assessment using the PQA tool, attending the team meeting and assisting in the improvement planning. The two staff members will spend a combined total of 35 hours throughout the year. These numbers may decrease in subsequent years as the team becomes accustomed to the continuous quality improvement process and less training is required.

Event Site Lead 2 Other Staff Totals
Kickoff 2   2
Basics 7   7
Self Assessment – Setup 2 2 4
          Observations 1 1 2
          Scoring Meeting 2 4 6
          Score Submission 1   1
Planning with Data 6  12 18
Youth Work Methods Trainings (average 2 @ 2 hours each) 4 4 8
Quality Coaching 6 6 12
Phone/E-mail/Onsite Advising 5 2 7
Technical Assistance Calls 4   4
End of Year Meeting 4 4 8
     Totals 44 35 79

Do I have to participate in all of the trainings, or can I just come to some of them?

Programs must commit to participate in the full YPQI program which includes attending the core trainings and webinars (kickoff event for the first year, basics, scores reporter webinar, planning with data, improvement planning webinar, methods trainings and end of year meeting).

Optional trainings are the external assessor training (two-day training the first year and one-day refresher training in subsequent years) and quality coaching (one day). Programs that do not wish to participate in the YPQI program may attend the methods trainings that are held throughout the year.

Who should come to the trainings?

Each site (and a program may have multiple sites) should designate one person to serve as the site lead who attends all of the core trainings (kickoff event for the first year, basics, scores reporter webinar, planning with data, improvement planning webinar, methods trainings and end of year meeting). The site lead is usually a site manager, supervisor or director, but could be anyone at the site. It is important that this person has sufficient time to coordinate the process and attend all trainings. While the site lead is the primary person who will attend all of the trainings, each site is encouraged to bring other staff members to the trainings in order to help facilitate the YPQI process. The methods trainings are a great opportunity to involve other staff members because of their short duration.