Policies and Procedures

Behavior Policy

  • Rules are very basic and common sense-oriented. All participants are expected to adhere to these rules at all times. Detailed information is provided in the e-mail confirmation sent to families after registering for camp.
  • Staff members participate in a daily debrief each afternoon to discuss opportunities for improvement or program challenges, including student behavior.
  • MFYC has a 3-step behavior system that includes:
    • First, a verbal reminder and/or warning from the program staff or classroom instructor
    • Second, a conversation with the MFYC administrative staff and possibly losing time in an activity
    • Third, a conversation with the parent via phone call or during afternoon pick-up
  • MFYC strives to assist students in working through challenges that arise during camp, however, depending upon the severity of the situation or recurring challenges, parents will be notified as soon as possible.

Cancellation Policy

  • Cancellation notification must be submitted in writing.
  • Cancellation notification received prior to June 12 will receive a full refund less the $25 deposit.
  • Cancellation notification received after June 12 but two weeks prior to the beginning of camp, will receive a 50% refund, less the $25 deposit.
  • Cancellation notifications received less than two weeks prior to the beginning of camp will not receive a refund.
  • Refunds will be issued 30-45 days after the receipt of the cancellation notification.
  • Cancellation notification may be faxed, mailed, submitted in person or emailed to discovery@vcu.edu.

Curbside Pickup Policy

We heard you loud and clear and are excited to roll out our new curbside pick-up that is quick, convenient and hassle free! Like anything new, there may be bumps in the road so please be patient with this new process. We hope this enhancement will reduce the challenges of parking on campus and increase the speed of sign-outs.

  • Youth may be dropped off in front of the Youth Center each morning. Sign-in by a parent is not required, however parents are welcome to walk in with their children.
  • Curbside pick-up will be first-come, first-served and only available for cars parked on Linden Street, in the spots marked on the side of the Youth Center.
  • Time frame for Lobs & Lessons is 3:45 to 4 p.m. and 3:15 to 3:30 p.m. and 4:45 to 5 p.m. for Discovery; if the time frame has expired, park and come inside.
  • Staff will approach the passenger window to check ID and obtain signature, then your child will be released.
  • Curbside pickup will not operate if it is raining and you will need to park and enter the building to pick up your child.

A few things to keep in mind if using curbside pick-up:

  • If you are parked across the street, we will not walk to your car for sign-out.
  • During the time frames above, the designated curbside spaces are zoned for pick-up only, not parking.
  • Follow traffic rules as it is a public street - do not double park or wait for a spot.
  • Staff will not approach cars in the street, only cars in the marked spots.

When do I need to park and come inside?

  • If the driver is not on the sign-out list or has no ID, a phone call will need to be made; park and come inside.
  • If you need to converse with staff, park and come inside.
  • Late fees still apply according to our policy, so if a spot is not available, park and come inside.
  • Curbside pickup will not operate if it is raining and you will need to park and enter the building to pick up your child.

Electronics Policy

Cell phones, IPods and other electronic devices are not allowed and are not necessary. Please be advised that if your child is using these devices during camp, it will be taken away and returned only to a parent or guardian. If you need to contact your child, please call 804.827.3402 or 804.827.0802 and we will deliver the message.

Sign-Out Policy

Photo identification must be presented before children can be signed out.  Only individuals, 18 and older, listed on your registration may pick up your child.  If another individual will pick up your child, you must submit this information in writing or email

Late Pick-Up Policy

There will be a fee each time your child is picked up late. The fee begins at 10 minutes and is $10.00 and then increases by $5.00 for each five minutes thereafter.

Waitlist Policy

  • Notification is made by e-mail and phone when a spot opens in camp.
  • Families have 48-hours from the date and time of notification to accept and secure your spot by paying the $25 deposit.
  • The remaining payment for camp is due within 2 weeks of the date and time of notification.
  • If notification is given less than 2 weeks prior to the start of camp, full payment is due within 48 hours.
  • You can login to your account to complete the deposit or remaining payment here: https://www.pubapps.vcu.edu/mfyc/

Please visit our Frequently Asked Questions page for more information about camp.